Please review the following policies and procedures for our program:
Corrective Action/ Dismissal of Pharmacy Residents
The pharmacy resident must abide by all provisions of the Pharmacy Resident
Appointment Agreement (contract). Pharmacy residents are subject to probation
or dismissal based on failure to meet the obligations of the residency
program and expectations as defined in the appointment agreement. Further,
the resident will sign a copy of this policy stating that they have reviewed
and understood the policy at the time that they sign their contractual
agreement of employment with the residency program.
If the pharmacy resident fails to successfully complete the Pharmacy licenser
examination within ninety days after the start date of the residency program,
the resident may be terminated from the program.
The pharmacy resident is also subject to the dismissal process that applies
to all hospital employees with regarding adherence of all hospital, pharmacy
and residency policies.
Minimum Requirements to Receive a Resident Certificate
Residents are expected to satisfactorily complete all requirements of the
Pomona Valley Hospital Medical Center Residency Program. Only those residents
who satisfactorily complete the requirements will receive their Residency
Certificate as evidence of program completion. Evaluation of the residents’
progress in completing the requirements is done as part of the quarterly
review process. The Residency Advisory Committee shall assess the ability
of the resident to meet the requirements by established deadlines and
work with the resident to assure their satisfactory completion. If a resident
is failing to make satisfactory progress in any aspect of the residency
program the corrective action policy shall be used (please see corrective
Required activities include but are not limited to the following:
- Completion of a full-time practice commitment for 12 months
- Successfully passing the California State Board of Pharmacy pharmacist
examination within the first 90 days of the residency year
- Meet all residency requirements as demonstrated by the achievement of all
required goals and objectives
- Completion of the Teaching Certificate Program
- Completion of a major project and presentation at a pharmacy conference
- Completion of a grand rounds lecture at Pomona Valley Hospital Medical Center
- Participation in resident recruitment activities
Reliable and consistent attendance is a requirement for residents. Residents
are expected to maintain satisfactory attendance by punctual clockings,
including when returning to duty from a break or meal period.
Paid Time Off
Twelve (12) working days per twelve-month contract are granted for paid
time off (PTO). Job interviews, personal appointments, days to sit for
exams will require the use of PTO. Additional leave to attend professional
meetings beyond the assigned recruitment or presentation activities will
also require the use of PTO. PTO should not be scheduled on days the resident
is assigned to staff unless prior approval is obtained and due diligence
to find coverage has occurred. PTO requests cannot exceed more than 5
days on any one rotation experience without prior approval from RPD and
rotation preceptor. PTO requests in June are discouraged and will be reviewed
on a case by case basis by the RPD.
Extended Leave Policy
If an extended absence occurs (i.e. extended family or sick leave), an
extension of the residency program may be necessary. Opportunity to extend
the program with pay will depend on the decision of the Residency Advisory
Upon the recommendation of the Program Director, and with the approval
of the Residency Advisory Committee, a resident may be dismissed during
the term of the residency for unsatisfactory performance or conduct. Examples
include, but are not limited to the following:
- Unprofessional conduct
- Poor performance in the residency program (as evidenced by the failure
of a rotation)
- Non-licensure by the California State Board of Pharmacy within 90 days
of the start date of the residency program will result in probation with
the need for an immediate remediation plan; non-licensure by January will
result in automatic dismissal.
- Revocation of pharmacist licenser by the California State Board of Pharmacy
The recommendation to the Residency Advisory Committee for dismissal shall
be in writing, outlining the areas deemed unsatisfactory and the reasons
for the dismissal.
Formal Appeals Process
The resident may initiate a formal appeals process by composing a response
within 5 business days from the time of written notification of a warning,
probationary action, or dismissal.
- The request to review the action (an appeal) should be submitted in writing
to the RPD and Coordinator and received in their office by 4:30 pm on
the fifth business day after receipt of the warning, probation, or dismissal.
Failure to notify the RPD and the Coordinator within this time frame will
be considered acceptance of the warning, probationary action, or dismissal.
- The resident may appear before the RPD and Resident Advisory Board and
be given the opportunity to make a statement.
For a copy of our Policies and Procedures, please click